Build a data retention schedule
You already know (or your legal/compliance advisor has told you) how long each kind of data needs to be kept and why. This tool turns those periods into a clear, shareable schedule, works out example review or deletion dates for you, and can drop reminders straight into your calendar — it never invents a retention period on its own.
Open this tool in FileX →How it works
- Add a row for each data category — invoices, support tickets, employee records, whatever applies.
- Enter the retention period you already know, the trigger event it starts from, and the legal or business basis.
- Generate the schedule, download it as .txt, .html, or .pdf, and add the calculated dates to your calendar as reminders (.ics).
FileX supplies no retention periods — you do
Retention requirements vary enormously by jurisdiction, industry, and contract, and only you or your legal/compliance advisor can determine the correct period for a given category. This tool never asserts a number of its own — it only assembles the periods, triggers, and bases you type in, and does the date arithmetic once you tell it a fixed collection date.
Why some rows get an example date and others don't
When the trigger is a known, fixed date you provide (the day data was collected), FileX can calculate an example review or deletion date. When the trigger is a future event — a contract ending, an account closing — the real date depends on when that event actually happens, so no date is calculated in advance; the schedule states the rule instead.
Reminders, not just a document
A schedule nobody looks at again isn't very useful. For every row with a computed date, FileX can generate a standard .ics calendar file — import it into Google Calendar, Outlook, or Apple Calendar and get an actual reminder a day before the review date, with no account or server involved on FileX's end.
Frequently asked questions
Does this tool tell me how long I have to keep my data?
No. It has no built-in knowledge of any law or regulation. You supply the retention period and the legal or business basis for each category; the tool only formats them into a schedule and does the date math.
Is anything I type sent to a server?
No. The whole tool runs client-side — your categories, periods, and the generated schedule never leave your browser unless you copy or download them yourself.
How do the calendar reminders work?
FileX generates a standard .ics file with one event per row that has a computed date, plus a reminder alarm a day before. You import it into whatever calendar app you already use — FileX has no way to notify you itself, since there is no account or server involved.